Ask yourself these questions:
• Am I working effectively?
• Is the work I do efficient?
• Do I have many fruitful hours of work or am I always distracted?
There are a number of time management tips to help you organize your office or workplace time more effectively and efficiently to get more out of your usual work day.
Here are Some Workplace Time Management Tips to aid You
1.) Purchase An Answering Machine Or Get A Secretary To Answer Your Phone Messages
Rather than being constantly distracted by answering your telephone, hire a secretary or get an answering machine to take your phone messages for you. You can then set them aside at a certain point in the day to return those calls. By breaking apart the time you spend doing your work and time taking phone calls, you will be able to focus more clearly on each task at hand so you can get more out of your time. Having and practising effective time management skills would give you focus on the current important tasks. With this, an important time management tip would be to minimize distractions as much as possible, such as using the phone and the computer while working for e-mails.
2.) Make A To-Do List For The Days Ahead
You can sometimes see To-Do lists as a usual time management tip. Practising effective time management skills and techniques on your workplace means that before you leave for the office or your workplace, you already have a prepared to-do list for the day. Hence you will easily be able to plan ahead your day. This way, once you enter your workplace you know exactly what to do in order to focus your attention on that.
3.) Do Things That Would Take 5 Minutes Or Less Immediately
Another great time management skill in the workplace is that if you do a task that would only take you 5 minutes or less you need to do that as soon as you receive it. When doing this, you will get the less important things out of the way immediately and you won’t waste time thinking about doing it later.
4.) Keeping Your Workplace Clean And Organized
This has helped me tremendously. One of the major causes of ineffective time management, especially in the workplace, is not keeping your desk or office organized. Keep your office well organized, try keeping in places the right things in the places you have assigned for them to go then you won’t waste your time searching for things that you need when you need them. Doing this also minimizes items from going missing as you would know exactly where you left them.
Setting and listing your major priorities is vital. Therefore, an important time management tip would be that you should and always know both long term and daily basis of what your priorities are.
6.) Dividing Your Workload
You don’t have to do everything yourself. You can divide yours with other office personnel. This not only cuts time in terms of finishing your office workload but also makes it easier on your part. When you know someone in your workplace that can get the job done faster than you then you can delegate the load to that person, working together is the key offer them help in an area that they need help in.
7.) Setting Smart Goals
Setting goals that are achievable, rewarding, specific, and timely would let you know what you are working towards and what for. Goals are useful in presenting to you what kind of steps you need to take in order to fulfil your dreams for the future.