In today’s busy world staying on top of things and being able to successfully manage your schedule is essential if you want to remain stress free, a schedule is all about planning your day more efficiently which ultimately ensures that you get everything accomplished that you wish to. The most efficient way to do this is to list your time and tasks in order of priority and determine what top priority is and to set out goals in your life that you want to accomplish.
Let look into how you can do this for maximum success.
Determining Goals And Priorities
In order to be able to manage your time more efficiently and get the most out of your day you must be able to be in control of your life and decide exactly what it is that you want out of life and what you need to do in order to reach what you want. I know at first glance this sounds of your reach I mean is anyone really in control of their lives? The answer to that question is yes you are we all are in control of some part of our lives 1005 where no and I mean can take from us, interesting thought I know.
The next decision is managing your priorities efficiently; you do this by determining what is more important to you. Okay lets stop right there, let’s take this time to do a quick mental thought and search and ask yourself this simple question.
“What is more important to you right now, this year?”
The next step is analysing what you do with your time by finding out exactly how much time you spend on a particular task in life, a journal will help you greatly with this part and you should make a list of your schedule and daily life and determine exactly how long you take on certain activities. Activities you should include could be working, studying, exercising, sleeping and relaxation, once you have done this you can then go on to evaluate the use of your time and determine the best schedule for making better use of it.
Matching Available Time With Your Priorities
In order to best manage your time and make your day more efficient you need to take a look at the detailed list you prepared and use your time to match your priorities. As well as taking into account the amount of time you actually spend on each task you should also ask yourself if you are spending enough quality time on a task. A good example of this would be that if you studying then are you studying when you are likely to take in more information or is studying fitted in whenever you can, if you are leaving studying until the end of the day then you are likely to be tired and wont concentrate as well as you would earlier on in the day.
Here are my Top 5 Tips for managing your time more efficiently
- Break down large tasks into smaller ones and tackling each individual part one at a time can ease the stress considerably than facing one larger task.
- Get rid of routine tasks, if a task is done just out of routine instead of necessity then eliminate it if possible.
- Look at your habits to see if they could be changed, maybe you could do certain things different ways and save yourself some time in the process.
- Evaluate yourself to determine if you are a morning person or night person and organise tasks to use whatever time suits you best.
- Learn to say the word “no” when asked to do something for someone, don’t be continually put upon by others who know you cannot refuse them, its OK doing favours but it can take considerable time from your day.
Below are Top 15 Time Management Apps and Tools curated by Kirstin O´DonovanProductivity Coach on Lifehack
Do you know where all your time goes?
If you have doubts that you are using your time wisely, this app will send you weekly reports to indicate your time thieves. You may be shocked to discover how much time you are wasting.
Manage all your tasks effectively
If you are struggling to manage everything you have to do and you work with many different devices, this app is for you. It is a great free tool which is compatible with your mobile, computer, gmail, outlook, etc. It helps you to manage your tasks easily and reminds you of them wherever you are.
Share and send large files effortlessly
There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and easier to use than others. With the Dropbox app, you can access and share important files on the go.
Capture everything in one place
Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways, eg with voice, notes or images. You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments and share your files with friends. Now you can also sync Remember The Milk with Evernote to really optimize your time.
Need to just get something done?
This app is based on the principles of the pomodoro technique for individuals who procrastinate and feel overwhelmed by tasks. It is designed to enhance your focus and remove any anxiety you might have with time.
Track time spent on projects
This is a great alternative to time-sheets if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then analyze how you can manage them more effectively.
Create focus on the tasks at hand
Mindmapping is a great productivity technique, and Mind42 is the best free mindmapping app. It helps you to get more organized by focusing your thoughts thereby gaining clarity on what needs to be done.
Want to back up and sync your files effortlessly?
This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now, but also in the future. If you have never backed up your files before, you should certainly not overlook this pivotal tool.
Do you want to manage your to-do lists effectively?
Check this out if you find it difficult to manage all your tasks, to work with your to-do lists and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.
Do you often need to capture business cards?
This free Linkedin app allows you to take a picture of a business card, capture the information and upload it immediately. This way you can stay on top of new connections without wasting time getting organized and connected.
Do you waste time managing all the passwords you have? –
This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them, and also allows you to use various passwords so you don’t compromise on security.
Do you need to synchronize and access your agenda from different devices?
This amazing app syncs all your calendars to give you an instant overview of your day, how much time until your next meeting and lists your upcoming meetings.
When you are surfing the web, it is so easy to get distracted by enticing websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your work.
Increase your attention span
This amazing app combines neuroscience and music to boost your productivity. It is possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.
This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.